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    Easy Guide To Comparing Office 365 Licensing Plans

    Office 365 license types

    Today I will tell you about something that bothers many companies that decided to switch to the cloud Office 365 licensing options.

    This article will give you a broad overview of that topic. So, let’s get to it.

    Key points:
    • What are the Office 365 licensing options?
    • What services are available in each of them?
    • Which O365 license should I choose?

    Following the name change to Microsoft 365, some of the license features may have changed. Visit this page to see how we can help or click here to discuss your requirements.


    Where to start with Office 365 licenses?

    All Office licenses are subscriptions. It works exactly as in the case of mobile phone licenses. You can use them as long as you pay.

    To make a long story short, you can buy Office 365 in a couple of licensing programs such as:

    • Enterprise Agreement
    • Microsoft Products and Services Agreement
    • Open
    • Cloud Solution Provider
    • Microsoft Online Subscription Program (MOSP).

    I won’t go through the contracts in detail. If you want to know more, you can check out this article. Or, you can just contact us!

    Remember that choosing the right agreement is not only about the proper license of payment terms. It is also about additional financing for your cloud deployment. There are funds like the Digital Partner of Record or Office 365 adoption funds.

    As you may know, there are three types of Office 365 licenses. Microsoft calls them suites:

    • Business – limited to 300 users
    • Enterprise – has no user or feature limitations
    • Kiosk – it’s technically part of Enterprise, but it’s easier to present it separately.
    O365 license overview

    A high-level O365 comparison

    The available O365 services

    In each suite, there are numerous services and features. Let’s go through them briefly.

    • Office for PC, Mac, mobile – no explanation is needed here
    • Office Online is a web version of Office that allows viewing and editing office files
    • Exchange – an e-mail service that provides inbox, calendar, address book, tasks and security features
    • Skype for Business is a communicator with Instant Messaging, Audio and Video Conferencing, and Online Meetings
    • OneDrive allows you to access, share and sync your personal files in the browser and on any device
    • SharePoint allows for building intranets, searching content and analyzing data
    • Yammer is your Enterprise Social Network – a great tool for internal communication and offloading your inbox
    • Video Portal – is your internal YouTube with high-performance video streaming and mobile access
    • If you are looking for modern task management tool similar to Asana than Office Planner is for you
    • Groups – in my opinion the best enterprise collaboration workspace on the market. It integrates Exchange, SharePoint, Skype, and Planner. Your team can use conversations, files, notes, calendar, and tasks – all in one place
    • Delve allows you to search for files and people easily, powered by Artificial Intelligence and Office Graph
    • Basic data analytics gives you the ability to use a free, limited version of Power BI and provides information about your Office 365 usage
    • Power BI Pro, Excel services, and Personal Productivity Analytics offer you Advanced Data Analytics.

    Additional features

    Each plan has basic security features such as multi-factor authentication capabilities. The ones with Exchange have a state of the art spam and malware filter. Simple e-discovery, DLP and document encryption is also in the package.

    • Advanced Security gives you more configuration options for DLP, conditional access and advanced malware scanner called Advanced Threat Protection. A the end, a feature called Customer Lockbox allows you to grant access to your data for the support team
    • Last, but not least, is Voiceover IP. It’s an addition to Skype for Business. PSTN allows your users to call into Online Meetings using their mobile device. PBX gives the ability to integrate with traditional telephone service (available only in a few countries).
    Subscribe to our newsletter to get more tips on setting up a remote work environment with Office 365 and more! Sign up

    Office 365 Business

    OK, we went through the features, now let’s see what Office 365 Business suites hide inside.

    O365 Business suite comparison table

    A comparison of O365 Business suites

    We have three plans here:

    1. Business, which contains Office client and OneDrive.
    2. Business Essentials that offers collaboration and communication services. Only Office Online is included here. No Office for PC or Mac.
    3. The last one, Business Premium, is a combination of the two I have already mentioned.
    Note: Remember that all of them are limited to 300 users.

    Office 365 Enterprise

    Let’s take a look at the Enterprise plans.

    O365 Enterprise license comparison table

    A comparison of Enterprise suites

    There are four enterprise plans.

    1. First, Office 365 Pro Plus – It’s an Office client and OneDrive for personal file sharing.
    2. Second, E1 – it gives you Office Online and a significant number of communication and collaboration services. Apart from what you got in Business Essentials, you also have Video Portal and Delve.
    3. Third, E3 – it extends E1 with data analytics, security features, and Office client.
    4. When you want the best all-in-one productivity suite, just grab E5 which adds Power BI Pro, Personal Productivity Analytics, Advanced DLP and user activity monitoring. Skype is extended with voice capabilities.
    Stay safe and productive, wherever you are. Check out our rescue kit. Download

    Office 365 Kiosks

    For deskless employees, e.g. those working remotely, there are Kiosks available.

    O365 Kiosks feature comparison

    Summary of the Kiosk suites

    Remember that Exchange Kiosk provides only a small 2GB Mailbox that can be accessed by a browser or POP3 protocol, which means no real synchronization with Outlook. Enterprise Kiosk, on the other hand, adds Office Online and Yammer. No Skype capabilities here.

    Here is a short video where I explain all the options in more detail.

    Watch our short video to find out more about the available licenses!

    Q&A

    There are a couple of questions that customers often ask.

    What is the difference between Office 365 Business and Office 365 Pro Plus?

    Well – In Office 365 Business there is no Publisher, Access and Skype apps. You are not eligible to use Excel Power Maps, Power Query, and Power Pivot add-ons.

    Is the Office client the only difference between E1 and E3?

    Of course not. There are much more security options in E3 such as email and documents encryption and DLP. You have better control over you inboxes, mail flow, and data analytics. E3 gives you access to on-premise enterprise licenses where E1 offers only standard license.

    Which plan to choose?

    It’s simple – you have to start with a business need or a problem. Then, try to solve it with the cloud.

    If you start with cloud features and try to find a need for them, you will fail. It won’t be a spectacular fail, though – all in all, you probably won’t get a budget for the project.

    What do I recommend for our clients most frequently?

    The usual mix of plans is E1 + E3 or E1 + E5.

    Let’s wrap it up!

    OK, to sum up – we have three types of suites. Business, Enterprise, and Kiosk. You can buy them in various agreements – they differ by features. The more expensive one gives you better collaboration, data analytics, and security.

    When choosing which one – always start with a business need and then choose the right plan.

    That is all for today. BUT, if you want to learn about Office 365 in even more detail, contact us. Thanks and see you next time.

    Key takeaways:
    1. There are two main O365 suites: Business and Enterprise
    2. The Enterprise Suite also features Kiosk option
    3. Within the Business Suite 3 plans are available: Business, Business Essentials and Business Premium
    4. The Enterprise Suite has 5 plans: Pro Plus, E1, E3, E5 and Kiosk
    5. To ensure you have the right suite for your business, get in touch!

    Stay safe and productive, wherever you are. Check out our rescue kit.